FineDocs ECM

FineDocs Document Management System

looking for a powerful solution to digitize your books?

FineDocs Document Management System (DMS) has all the essential capabilities to control all your information content.

FineDocs helps Organizations manage both structured and unstructured content throughout its life cycle, bring and moving it along the respective stages of Creation or Capture, Management, Storage and Delivery to the final stage of its Archival.

Record and File Management Features enable enterprise to harvest corporate records, manage, control and protect them, and make them accessible to knowledge workers in an efficient collaborative environment.

an excellent Document Management System

FineDocs is a full-featured ECM platform — not just a document storage tool. It covers the full lifecycle of enterprise content: from capture or ingestion, through management, collaboration, compliance, and long-term archival.

It is designed to be flexible and scalable: it can operate as a standalone content-management environment or integrate with existing enterprise IT systems (ERP, SAP via ArchiveLink, MS-SharePoint, other legacy or modern systems).

FineDocs supports both on-premises and cloud (or hybrid) deployments — giving organisations choice depending on their infrastructure and compliance needs.

Enterprise Search and Universal Document Viewer

Multi-tier Security and Regulatory Compliance

Retention Policy,
Archival and Disposal

Enterprise Content Management

FineDocs is a complete ECM Platform. It can establish itself either as a Standalone ECM environment or it can scale and integrate seamlessly with your existing enterprise applications to achieve a united IT Ecosystem.

FineDocs presents an excellent ECM experience with a complete range of ECM Products, Tools and Technologies that spans DMS, BPM, Capture and Cloud based Solutions along with number of ECM Components, Plug-ins and Modules.

Document Management

FineDocs helps Organizations manage both structured and unstructured content throughout its life cycle, bring and moving it along the respective stages of Creation or Capture, Management, Storage and Delivery to the final stage of its Archival. FineDocs manages the wealth of Documents, Content, Knowledge and Information with Enterprise Class Applications, Tools and Technologies.

FineDocs Enterprise Document Management

FineDocs Enterprise Document Management System has all the essential capabilities to control all your information content. FineDocs Platform is built using Service Oriented Architecture(SOA). It has Industry standard security and provides enterprise-class Scalability, Disaster Recovery and Fault Tolerance to manage and control all your information. FineDocs Platform is a joy to have for the IT Departments as it can be deployed standalone or it can integrate seamlessly with enterprise systems and co-exists with your other Enterprise IT deployments. What you interface is a composite FineDocs environment accessible just through a web browser from anywhere in the world and at any given time.

Why FineDocs ?

What is a cost of not adopting the modern technology that can really make difference? They say business will benefit in the long run. We can tell you, backed by our successful cases and proves, that try our solution and you start seeing the results right away.

Document, Content, People and Process : Capture, Create, Manage, Conserve, Collaborate, Access, Secure, Deliver and Balance Work-Life

Capture : Document, Content, Knowledge, Information, Email, Fax and all other Content Types

Conserve : Document (No Wear and Tear), Reality Space (Storage Space), Operational Cost, Labour and Time

Un-limit : Document Storage, Retention Period and Document Types

Scale : Scale FineDocs from Base to Enterprise and fit the requirements of different sizes organization

Collaborate : Document, Work, Process and People

Optimize : Work Process, Document Access Time and Entire Organization

Deliver : Faster Decision, Right Content on Right Time, Flexibility and Performance

Integrate : With Enterprise Applications ERPs and other Systems to Image-Enable them

Cost : Reduce Cost Sharply, Pay-Per-Use

Ensure : Compliance, Regulation, Security, Risk Management, Business Continuity and Fast Solution Delivery and Customer Satisfaction

Record Management

FineDocs Record Management Features enable enterprise to harvest corporate records, manage, control and protect them, and make them accessible to knowledge workers in an efficient collaborative environment.

Overview

FineDocs Record Management System manages the documents – both electronic and physical from their creation, use, storage, and maintenance to eventual destruction or permanent preservation while retaining integrity, authenticity and accessibility of corporate records. In brief, the Record Management System handles the complete life cycle of Physical as well as Electronic records. Electronic documents can be an image or non-image format.

Highlights

	Document capture from authoring tools, image scanners and MS-Exchange Server

	Document organization in a customizable, hierarchical and visual business taxonomy

	Bulk import of documents and classifications

	Extensive version control functionality

	An Object Class for the definition of profiles to match the business nature of the documents and folders

	Advanced search and retrieval using file classifications, record profiles and content

	Security by Groups, Access Levels, and Roles

	Advanced lifecycle management using time, event, and cut-off-based retention, archiving, and disposition

	Seamless integration with line-of-business applications

FineScan

FineScan is Smart and very Efficient Document Capturing Solution from FineDocs Product Suite and Solution. FineScan supports Advanced and High Volume Document Capture and has World-Class Capturing Engine running at its heart and is comparable to anything in the world.

Overview

FineScan is feature rich and has facilities to spoil you. Template based Capture will further make you lazy! Can we help? – No! Because our system has been designed feature rich and is meant for the lazy persons. What happens when you have converted the paper into digital document? Content dances to your tune. Document becomes dynamic and it responds to your search. You can put the Document on common WorkFlow of your Organization.

Beside the very capable FineScan, We also provide the Scanning and Digitization Services. Call our Solution Squad and know more about FineDocs Services.

Highlights

	Bulk and Batch Scanning

	Online and Offline Scanning

	TWAIN based scanner Support

	Intelligent Technologies include OCR/ICR/OMR

	Barcode Recognition and Separation

	Large dimension Engineering Drawing scanning

	Image Pre-Processing

	Noise Cleaning Features

	Template Based Scanning

	Define Capture-Zone, Black Squares or Lines

	Auto Detection of Page Orientation

	Automatic Indexing

	Multi-Lingual with English, Hindi and Arabic

FineDocs Archival

Document Archiving is the storage or preservation of information. Archiving has become a critical component of information governance practices. FineDocs offers a wide range of products and features for documents digitization and paperless office and FineDocs Archival System is one of them. FineDocs Archival delivers the complete document solution, now and future, ensuring regulatory compliance that necessitate the retention of information.

Overview

FineDocs Archive is an efficient, secure and flexible archiving solution designed to address the document retention needs of enterprises. Its long-term storage and Archival capabilities can handle all types of unstructured data in a centralized repository, making it easier to manage, decreases storage complexity providing cost-effective solution that helps you to comply with governance or regulatory requirements.

Benefits

	Help locate data: Once your data is in an archive, it’s classified, indexed and searchable. You now have a powerful, fully searchable repository of information

	Granular access to data: Archiving allows very granular access to data, offering user-defined access to archived data.

	Ensure integrity: Archive content on Solid-State Storage media such as CD, DVD, or write-once hard disks with Master Database to ensure the integrity of documents.

	Secured Archival : Allows only authorized users to access the archived data.

	Legal Compliance : By Maintaining All Pertinent Records – Throwing away old documents can lead to identity theft, non-compliance and other legal problems. FineDocs Archival ensures that your business maintains compliancy now and in the future.

	Retention and Disposal: FineDocs Offline Archival Solution enables archiving the documents made offline by Retention policy and auto-disposal of expired documents. Organizations can deploy the long-term offline archiving strategy to comply with Information Governance requirements.

FineDocs Mobile

FineDocs Mobile, a mobile document management app enables anywhere anytime access to enterprise content ensuring business continuity in a mobile world. FineDocs Mobile app is available for iOS and Android tablets enables mobile users to access and browse FineDocs Documents and content stored in your FineDocs repository from anywhere you have an Internet connection.

Access Information on the Go

FineDocs mobile document management app aim to build an application with features that FineDocs user would like to use while on move.

Benefits

Easier Access: A user-friendly interface of the FineDocs on the tablets which provides easier access. User is able to access FineDocs On the Go

Reduced Time around and expense: FineDocs mobile not only lead to easier access to the documents stored in the FineDocs but also ease the work and reduce the turnaround time of any work completed

Increased Efficiency: Since FineDocs app allows your clients to reach you instantly and also provides your clients access to your site wherever they might be, thereby helping in improving productivity as well as enhanced efficiency

Fast and easy to use: FineDocs Mobile app is very simple to use plus the devices are small, light and easily transported. There is no need to carry around big old bulky devices or a clipboard, pen and paper which can be easily lost, when this technology is available

Wider Reach: FineDocs Mobile app will reach a wider market by not limiting to platform.

Access Content

	Secure Repository Access

	Search for enterprise content with combined search on profile, metadata, full text and multiple versions.

	Tree-View based repository navigation

	Document level actions such as check-in, check-out, versioning, putting notes, annotations

	Access documents and content with full enforced security

Manage Workflow

	Review , Approve and make decision while on the move

	Initiate new work processes

	Manage escalations

	Compelling reporting and dashboard capability enabling real-time view of business metrics

	Manage Changes Better than Before

Go Smart

	Intuitive n Simple interface

	Support for iOS and Android tablets

	Available in English and Arabic language

	Improved Customer Experience

Synchronize

FineDocs Provides a Sync Add-on, a quick and easy Synchronization Client of FineDocs Cloud. It instantly synchronizes content from on premise to the cloud ensuring that users always have the latest version of documents.

Enabling greater agility with today’s “Bring your own device (BYOD)” world with full IT Control ensuring the security and compliance of information.

FineDocs Portal

FineDocs ECM Portal is an unified enterprise collaboration and content management environment enables Organizations with enterprise portal capabilities to engage employees and customers with relevant information by delivering an intuitive personalized interface, help organizations improve usability and efficiency and deliver smarter online experiences while ensuring security, control and compliance. Empower your organization to engage customers, employees, and partners with a flexible customized view to create, manage, share, and reuse information in support of information-centric workplaces to gain visibility and access to right information across the enterprise.

FineDocs ECM Portal

FineDocs Enterprise Content Management Portal is a world-class unified portal solution with aggregation of content, knowledge and collaborative features with extended search, personalization, and security capabilities to create new efficiencies across your organization. The System adds further value by integrating seamlessly with Document Management Solution and FineFlow Business Process Management system, help you effortlessly manage the entire lifecycle of your document and business content and fuel greater operational efficiency.
	Effective Collaboration across enterprise offers quick access to a right information, faster time to market, reduced total cost of ownership, promotes better decision making resulting in higher customer satisfaction and better partner relationship

	Ensures Compliance with business, legal, and regulatory requirements

	Go beyond and extend access with FineDocs APIs and Web Services, enabling easy integration with your core applications.

Features

	Highly intuitive and dynamic Personalized Dashboard with drag-n-drop Web parts

	Unified view of enterprise information with unified security

	Web content publishing with News, Notice and Event

	Collaborative Workspace with Chat, Discussion forum, Calendar

	Single Sign-on

	Advanced Search and eDiscovery

	Single point of access to composite applications i.e. Knowledge Management System, Human Resource Management System and Corporate Helpdesk

	Branding and Global Preference

	Seamless Integration with FineDocs Document Management System and FineFlow Business Process Management system.